What this log is for
This is the service record for one light truck or passenger vehicle. Answers stays in your browser only, so download a copy to keep. Fill out the form on screen and download a CSV file or a PDF file.
The FTC tells owners to keep oil, rotation, belt, brake-pad, and inspection records for warranty and service-contract questions (Auto Warranties and Auto Service Contracts; Auto Repair Basics). EPA used-oil pages tell DIY changers to write date, mileage, oil type, and brand. NHTSA TireWise covers monthly cold pressure, the door-placard PSI, and rotation on the maker's interval (or 5,000 to 8,000 miles if the maker recommends a mile figure in that range).
What it is not
- It is not a walkaround inspection, a CMV DVIR, or a state inspection sticker.
- It is not the vehicle's OEM maintenance schedule. Copy oil grade, tire size, and intervals from the owner's manual for this VIN, not from a generic blog.
- It is not a warranty claim form and not a shop repair order, though a shop order is what you copy into each visit row.
- The Toyota 2024 4Runner Warranty and Maintenance Guide (5,000 miles or six months for that model) is an example of how one maker writes a record book. It is not this log's required interval for other vehicles.
How to fill each block
The record contains: vehicle identification; ten dated service visits; the keeper sign-off; and notes about what's coming next. Copy data from your vehicle: its plate number, VIN, year, make, model, miles driven, and the date it was put into service. Copy information from the owner's manual and from any door placards about tires and oil. Enter the tire size and engine oil spec.
Odometer Reading is in whole miles. To-Dos are reminders of things you still owe, like an inspection, rotation, or oil change. They're not entries where we've logged that they happened. When you complete a to-do, uncheck it here.
Every one of the ten service entries are a set of fields. The fields include the date, miles, and whether you went to a shop or did it yourself. What was done, what parts was replaced?, how much did it cost, when's the next due date, check off if there was an oil change, filter replacement, tire rotation. That's all copied from the repair order. If something didn't apply, then it's blank. You don't type in the wrong block, reusing someone else's id.
What varies
What stays in the notes box are open items. For instance, the Toyota WMG instructs that you provide records to the next owner if you sell the car. You check that box when you do so. And you sign off on the completed page.
DIY oil changes: EPA used-oil rules cover collection and recycling of oil and drained filters. Household DIY is not the same as a fleet that is a used-oil generator. Do not pour oil on the ground or in a drain.
OEM schedules varies by service type, market, and engine. Short trips, severe use (such as driving in dusty conditions or towing), often reduce oil change and inspection intervals. Use the book for that VIN number specifically.
After you finish
Fleet software may replace this PDF. But this page remains a written record you can print. If you'd like a copy of what's on this tab, you download a filled-in PDF or CSV.
What's here only lives in this browser. It will be blank the next time someone visits. Keep the log with the file where you store the vehicle, whether that's at home, in a glove box, or a fleet folder.
When adding a visit, you update the current miles on the header. The form is located just above this post. Below the form is the preview image and the printable PDF.
Not a substitute for the OEM or a licensed inspection
This is a recordkeeping template. It is not a substitute for a licensed inspection, an OEM procedure, or legal advice. Simply completing a row does not indicate that the repair was performed properly.